Interview Template
Employee Exit Interview Template
Get ideas for improvement from Exit Interviews
An exit interview is a formal conversation between an HR representative and an employee leaving an organisation. Not all companies do exit interviews, but it’s important to have thanks to their benefits.
Exit interviews allow companies gather feedback on the organisation based on the employee’s experiences and reasons for leaving. This allows the company to gain actionable insights on how to improve key procedures for better productivity and reduced turnover.
Key Tips for Conducting Exit Interviews
Schedule the interview at a convenient time
Give yourself enough time to go through all the questions with the employee without making him or yourself feel rushed.
Create a comfortable and private environment
This helps the employee share their views honestly and without restraint.
Set the tone of the interview from the start
Be a good listener, ask open-ended questions, and do not interrupt the interview at any point.
Do not make judgements or assumptions throughout the interview
This can lead to your assumptions altering the employee’s replies. Encourage the employee to be honest, direct, and unfiltered so that you can get more insight.
Take notes assiduously
This is so you can get feedback worth using constructively later. Capture all of the important points and identify opportunities for improvement this way.
Thank the employee at the end of the interview
Assure them as well that the feedback will be used to improve the organisation.
Schedule the interview at a convenient time
Give yourself enough time to go through all the questions with the employee without making him or yourself feel rushed.
Create a comfortable and private environment
This helps the employee share their views honestly and without restraint.
Set the tone of the interview from the start
Be a good listener, ask open-ended questions, and do not interrupt the interview at any point.
Do not make judgements or assumptions throughout the interview
This can lead to your assumptions altering the employee’s replies. Encourage the employee to be honest, direct, and unfiltered so that you can get more insight.
Take notes assiduously
This is so you can get feedback worth using constructively later. Capture all of the important points and identify opportunities for improvement this way.
Thank the employee at the end of the interview
Assure them as well that the feedback will be used to improve the organisation.
How to Conduct an Exit Interview
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Reach out to the employee and schedule the interview.
Make sure they know the purpose of the interview and what to expect.
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Prepare for the interview ahead of time.
Review the employee’s file, evaluations, and job description. Then, prepare your list of questions along with other necessary materials e.g. a notepad or recording device.
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Conduct the interview.
It’s recommended to open the interview by thanking the employee for their time and explaining the purpose of the session. Use open-ended questions and ask follow-up questions to gain more insights.
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Ensure confidentiality.
Assure the employee that whatever is shared will be kept confidential and that what they share will not affect their future job prospects. Instead, it will only be used to improve the organisation.
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End the interview by thanking them again.
Offer to answer any questions they have too.
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Analyse the feedback.
Review the notes you took down and try to identify areas of improvement. From this, you can craft an action plan to address issues.
Sample Employee Exit Interview Template
See our other available templates
We have other templates available like ones for employee satisfaction surveys and job descriptions. Check them out too.